Privacy Policy



This Privacy Policy explains how GMCAppraisals.com (“we”, “us”, “our”) processes personal information when visitors use our website or engage our medical appraisal services. We are committed to protecting the privacy of all doctors and visitors who provide personal data when interacting with us.

  1. Data controller
    com is the data controller for all personal information submitted through our website, booking forms, email communications and pre-appraisal documentation. For any enquiries, please contact: info@gmcappraisals.com.
  2. What information we collect
    We may collect:
    Contact details (name, email address, telephone number).
    • Professional details (GMC number, role, scope of practice, designated body/suitable person status).
    • Information submitted in pre-appraisal documents, including reflective notes, supporting information, CPD records and any other information the doctor chooses to upload or email to us.
    • Payment information when relevant (handled by secure third-party payment processors; we do not store card details).
    • Technical data such as IP address, browser type, and basic analytics information from cookies.

We do not collect or process special-category data beyond what you voluntarily provide for the purpose of your appraisal. We do not request or require patient-identifiable information and doctors must ensure no such data is included in materials submitted to us.

  1. How we use your information
    We process personal information for the following purposes:
    Delivering appraisal services, including correspondence, document review and preparation of appraisal outputs.
    • Managing bookings, enquiries and administrative processes.
    • Providing invoices, receipts and service-related communications.
    • Maintaining records necessary for governance and internal quality assurance.
    • Fulfilling legal obligations, including tax and accounting requirements.
  • Communicating with you regarding the business, which may include reminders and offers
    • Improving website functionality and service performance.

 

  1. Legal basis for processing
    Our legal bases under UK GDPR include:
    Performance of a contract (to provide medical appraisal services).
    • Legitimate interests (communicating with enquirers, maintaining internal records, ensuring service quality).
    • Compliance with legal obligations (accounting, record retention).
    • Consent (where required for optional marketing emails or the use of non-essential cookies).
  2. Who we share information with
    We may share information with:
    Responsible Officers, Suitable Persons, revalidation teams, the GMC any other organisation that may be relevant, where we have a professional duty to inform them
    • IT service providers such as email hosting, secure cloud storage and website providers.
    • Payment processors for fee collection.
    • Professional advisers (legal or accounting) if required.
    • We do not sell personal data to third parties.
  3. International transfers
    Some IT service providers may store data outside the UK or EEA. Such transfers are protected by appropriate safeguards (for example, UK GDPR-recognised standard contractual clauses).
  4. Data retention
    We retain appraisal documentation for up to one year from the date of completion, unless a longer period is required for legal, tax or governance purposes. Basic booking and invoicing information may be retained for statutory accounting periods.
  5. Your rights
    Under data protection law you have the right to request:
    Access to your data.
    • Correction of inaccurate data.
    • Erasure of data, where lawful.
    • Restriction or objection to certain types of processing.
    • Portability, where applicable.

Requests should be submitted to: info@gmcappraisals.com.

  1. Cookies
    Our website may use essential cookies for site functionality and optional analytics cookies. Visitors can manage cookie preferences through their browser settings.
  2. Data security
    We use secure, encrypted systems for storage and transmission of documents. Access is restricted to the appraiser and administrative personnel directly involved in providing the service.
  3. Complaints
    If you have concerns about our data handling, please contact us. You also have the right to complain to the Information Commissioner’s Office (ICO).
  4. Updates to this policy
    We may update this policy periodically. Any changes will appear on this webpage with an updated revision date.